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Administrative Assistant (Pipeline - Cherokee Area Office) (NTR) in Western Suburbs of Georgetown, TX, United States

Job Specifics

CLOSE DATE FOR THIS ROLE:  Tuesday, December 31st, 2019 @ 11:59 PM Central Standard Time
Company:  ExxonMobil Pipeline Company
Disclaimer: Candidates are responsible for any out-of-pocket expenses incurred during the pre-employment process (e.g. airfare, hotel)
ExxonMobil offers excellent pay and benefits including medical, dental, pension and 401(k) plans. <web address removed>

Job Summary

The Administrative Assistant position provides administrative support to local supervisors and/or associated workgroup(s).  Candidates should have the ability to work in both independent and team settings.  Additionally candidates should demonstrate a high level of proactivity and organizational skills.

Primary Job Functions
  • Provide word processing, spreadsheet, and presentations support
  • Manage incoming/outgoing mail and mail distribution
  • Manage/prepare organization charts, flowcharts, and organization contact protocols
  • Utilize SharePoint for interface of documents, presentation preparations as needed
  • Manage group calendar, schedule meetings and audio conferences
  • Organize logistics for internal and external meetings
  • Coordinate travel arrangements both domestic and foreign
  • Ensure proper processing of invoices, travel expenses, and purchase cards (P-cards) statements for group employees
  • Order supplies/materials
  • Reconcile purchases to P-Card invoices for management approval
  • Lead efforts for coordinating timekeeping for individuals in the group
  • Track and steward vacation per internal processes
  • Comply with records management guidelines for the department (electronic/LAN and paper)
  • Generate and manage requests for IT software or hardware updates
  • Coordinate office moves
  • Comply with record keeping and record retention guidelines
  • Generate and steward SAP Requisitions
  • Other duties as assigned commensurate with abilities, skills and knowledge
Job Requirements
  • The ability to work independently producing high volume/high quality work
  • Demonstrated ability to work safely and encourage others to do the same
  • Ability to multitask and adapt to changing priorities of the business
  • Highly organized and able to handle multiple priorities within a limited timeframe
  • Exhibit professional communication style and demeanor; able to communicate in both verbal and written form with all levels of the organization
  • Strong Computer Skills - create/manipulate documents in Microsoft Word, PowerPoint, and Excel, and work with graphical applications as needed
  • Effective time management skills
  • Strong attention to detail
  • Technical writing skills (proof-reading for content, grammar, formatting)
  • Strong teamwork and interpersonal skills

Alternate Location:  

ExxonMobil is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

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